Board of Public Works and Safety Agenda

March 17, 2025 at 05:00 PM

MEETING AGENDA

1. Call to Order and Roll Call


2. Pledge of Allegiance


3. Announcements & Public Comments


4. Consent Agenda
   1. Approval of Meeting Minutes from March 3, 2025
      Documents: Board of Works Minutes 03/03/25
   
   
   2. Approval of Claims
   
   
5. Old Business


6. New Business
   1. Request approval of 30-40 yard dumpster on road in front of 70 Banta Street between March 21st - April 21st for 5-7 days, with plywood or 2x4 underneath to protect pavement - Don Harmon
      Documents: Location
   
   
   2. Approval request to set a date for Merit Board Member Joey Hollis election (April 15, 2025) - City Attorney Lynn Gray
      Documents: Reservation Form
   
   
   3. Request approval of Resolution 25-04 Recommending to the Common Council Certain Capital Projects and the Issuance of Sewage Works Revenue Bonds - City Attorney Lynn Gray
      Documents: Resolution 25-04
   
   
   4. Request acceptance of quotes for the 2025 Cemetery Roadway Improvement project; Request award of construction contract to Robertson Paving, Inc. as the lowest, most responsive and responsible quoter; and Request execution of the construction agreement - Assistant City Engineer Matt McElroy
      Documents: Quote Tabulation/Notice of Award/Construction Agreement
   
   
   5. Request acceptance and execution of the following documents related to Phase 2 of the Westside Sanitary Sewer Interceptor project - Assistant City Engineer Matt McElroy
      • Parcel 6 Duckworth Trust – Permanent Sanitary Sewer Easement
      • Parcel 7 Duckworth Trust – Permanent & Temporary Sanitary Sewer Easements
      • Parcel 9 Esteb Trust – Permanent & Temporary Sanitary Sewer Easements; Ingress/Egress Easement
      • Parcel 24 Andrew Duckworth – Permanent Sanitary Sewer Easement; Ingress/Egress Easement
      Documents: Permanent & Temporary Sanitary Sewer Easements/Ingress-Egress Easements
   
   
   6. Request the following Subdivision Performance Bonds be released for The Bluffs at Youngs Creek, Sec. 3 & Sec. 4 and Request the following Subdivision Maintenance Bond be accepted for The Bluffs at Youngs Creek, Sec. 3 & Sec. 4 - Assistant City Engineer Matt McElroy
      Performance Bond – Sec. 3:
      #SU1176973: Street Trees, Landscaping, & Street Lights - $216,300.00
      #SU1176977: Streets - $848,343.60
      #SU1176978: Sidewalks - $316,478.40
      #SU1176979: Survey Monuments & Street Signs - $31,422.00
      Performance Bond – Sec. 4:
      #SU1188925: Street Trees, Landscaping, & Street Lights - $204,900.00
      #SU1188927: Streets - $775,062.00
      #SU1188928: Sidewalks - $265,332.00
      #SU1188929: Survey Monuments & Street Signs - $27,072.00
      Maintenance Bond – Sec. 3:
      #268193: Street Trees, Landscaping, & Street Lights - $45,062.50
      #268194: Streets - $176,738.25
      #268195: Sidewalks - $65,933.00
      #268196: Survey Monuments & Street Signs - $6,546.25
      Maintenance Bond – Sec. 4:
      #268197: Street Trees, Landscaping, & Street Lights - $42,687.50
      #268198: Streets - $161,471.25
      #268199: Sidewalks - $55,277.50
      #268200: Survey Monuments & Street Signs - $5,640.00
      Documents: Subdivision Performance & Maintenance Bonds
   
   
   7. Request approval of Amendment #3 to Public Private Agreement and Bill of Sale for Fire Station #21 Remodel/Expansion Project - Senior Planner Joanna Tennell
      Documents: Third Amendment to Public Private Agreement and Bill of Sale
   
   
   8. Request approval of PSA with USI Consultants, Inc. for updating the 2013 Comprehensive Plan - Senior Planner Joanna Tennell
      Documents: Professional Services Agreement
   
   
7. Other Business
   1. Request to file liens on unkempt property - Mayor Barnett
      Documents: Property Addresses
   
   
8. Department Reports


9. Adjournment

In accordance with the Americans with Disabilities Act, if anyone wishes to attend the public meeting on the above referenced matter and is in need of reasonable accommodations in order to attend, hear, or present evidence at the public meeting on this matter, for accommodations contact the Mayor's Office 70 E. Monroe Street Franklin, IN 46131 317-736-3602.