Board of Public Works & Safety Agenda

March 17, 2025 at 05:00 PM

MEETING AGENDA

1. Call to Order and Roll Call


2. Pledge of Allegiance


3. Announcements & Public Comments


4. Consent Agenda
   1. Approval of Meeting Minutes from March 3, 2025
      Documents: Board of Works Minutes 03/03/25
   
   
   2. Approval of Claims
   
   
5. Old Business


6. New Business
   1. Request approval of 30-40 yard dumpster on road in front of 70 Banta Street between March 21st - April 21st for 5-7 days, with plywood or 2x4 underneath to protect pavement - Don Harmon
      Documents: Location
   
   
   2. Approval request to set a date for Merit Board Member Joey Hollis election (April 15, 2025) - City Attorney Lynn Gray
      Documents: Reservation Form
   
   
   3. Request approval of Resolution 25-04 Recommending to the Common Council Certain Capital Projects and the Issuance of Sewage Works Revenue Bonds - City Attorney Lynn Gray
      Documents: Resolution 25-04
   
   
   4. Request acceptance of quotes for the 2025 Cemetery Roadway Improvement project; Request award of construction contract to Robertson Paving, Inc. as the lowest, most responsive and responsible quoter; and Request execution of the construction agreement - Assistant City Engineer Matt McElroy
      Documents: Quote Tabulation/Notice of Award/Construction Agreement
   
   
   5. Request acceptance and execution of the following documents related to Phase 2 of the Westside Sanitary Sewer Interceptor project - Assistant City Engineer Matt McElroy
      • Parcel 6 Duckworth Trust – Permanent Sanitary Sewer Easement
      • Parcel 7 Duckworth Trust – Permanent & Temporary Sanitary Sewer Easements
      • Parcel 9 Esteb Trust – Permanent & Temporary Sanitary Sewer Easements; Ingress/Egress Easement
      • Parcel 24 Andrew Duckworth – Permanent Sanitary Sewer Easement; Ingress/Egress Easement
      Documents: Permanent & Temporary Sanitary Sewer Easements/Ingress-Egress Easements
   
   
   6. Request the following Subdivision Performance Bonds be released for The Bluffs at Youngs Creek, Sec. 3 & Sec. 4 and Request the following Subdivision Maintenance Bond be accepted for The Bluffs at Youngs Creek, Sec. 3 & Sec. 4 - Assistant City Engineer Matt McElroy
      Performance Bond – Sec. 3:
      #SU1176973: Street Trees, Landscaping, & Street Lights - $216,300.00
      #SU1176977: Streets - $848,343.60
      #SU1176978: Sidewalks - $316,478.40
      #SU1176979: Survey Monuments & Street Signs - $31,422.00
      Performance Bond – Sec. 4:
      #SU1188925: Street Trees, Landscaping, & Street Lights - $204,900.00
      #SU1188927: Streets - $775,062.00
      #SU1188928: Sidewalks - $265,332.00
      #SU1188929: Survey Monuments & Street Signs - $27,072.00
      Maintenance Bond – Sec. 3:
      #268193: Street Trees, Landscaping, & Street Lights - $45,062.50
      #268194: Streets - $176,738.25
      #268195: Sidewalks - $65,933.00
      #268196: Survey Monuments & Street Signs - $6,546.25
      Maintenance Bond – Sec. 4:
      #268197: Street Trees, Landscaping, & Street Lights - $42,687.50
      #268198: Streets - $161,471.25
      #268199: Sidewalks - $55,277.50
      #268200: Survey Monuments & Street Signs - $5,640.00
      Documents: Subdivision Performance & Maintenance Bonds
   
   
   7. Request approval of Amendment #3 to Public Private Agreement and Bill of Sale for Fire Station #21 Remodel/Expansion Project - Senior Planner Joanna Tennell
      Documents: Third Amendment to Public Private Agreement and Bill of Sale
   
   
   8. Request approval of PSA with USI Consultants, Inc. for updating the 2013 Comprehensive Plan - Senior Planner Joanna Tennell
      Documents: Professional Services Agreement
   
   
7. Other Business
   1. Request to file liens on unkempt property - Mayor Barnett
      Documents: Property Addresses
   
   
8. Department Reports


9. Adjournment